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OVERVIEW

Welcome to the 9th edition of the Indonesia Professional Organizer Summit (IPOS), a distinguished B2B forum that has been a key contributor to the advancement of the event management sector in Indonesia.

Since its establishment in 2013, IPOS has consistently actualized its vision to champion excellence, professionalism, and collaboration among stakeholders in the event industry.

 

This year, IPOS Vol.9 embraces the theme "Green Gathering: Beyond Borders, Beyond Events," echoing the global commitment to endorsing events that not only achieve economic and social success but also prioritize environmental awareness. Confronting global challenges, IPOS acknowledges the pivotal role of the event industry in responding to and influencing the trajectory of sustainability.

In this forum, we extend an invitation to event industry professionals, stakeholders, and innovators to collectively explore novel dimensions in event management. We firmly believe that each event holds the potential to serve as a platform for creating a positive impact, whether by driving economic growth, strengthening social bonds, or actively participating in environmental conservation efforts.

Anticipated to assemble hundreds of attendees from diverse sectors such as tourism organizations, destinations, hotel groups, venues, suppliers, transportation services, and event technology providers, this year's IPOS will provide a platform for showcasing products and services to carefully selected potential Buyers. The intensive business matching and networking, insightful discussions at Smart Forum panels, and direct B2B interactions at IPOS are poised to contribute to the revitalization of the region's event tourism market in 2024.

Let's collectively transcend conventional boundaries and craft event experiences that not only inspire but also leave a positive impact on our world.

 

Join us at IPOS Vol.9 Green Gathering 2024 and prepare for upcoming business opportunities. See you in Jakarta!

THE OBJECTIVES

Advancing Industry Excellence

To further elevate the standards of the event management industry in Indonesia by providing a platform for professionals to share knowledge, experiences, and best practices.

 

Promoting Sustainability

To promote and encourage sustainable practices within the event industry, aligning with global efforts to create events that are environmentally conscious and socially responsible.

 

Fostering Collaboration

To foster collaboration and networking opportunities among event industry professionals, stakeholders, and innovators, aiming to create a more connected and supportive community.

 

Showcasing Innovation

To showcase and explore innovative solutions, technologies, and strategies within the event management sector, contributing to the industry's continuous growth and adaptation to changing trends.

Global Engagement

To engage with global trends and practices, transcending geographical boundaries, and positioning the Indonesian event management industry as a key player in the international arena.

Business Opportunities

To provide a platform for businesses in the event industry to showcase their products and services, facilitating potential collaborations and business opportunities.

 

Educational Empowerment

To empower participants with insights, knowledge, and tools through forums, discussions, and networking sessions, enhancing their professional capabilities in the dynamic field of event management.

Market Revitalization

To contribute to the revitalization of the region's event tourism market in 2024 and beyond through intensive business matching, networking, and sharing of insights.

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IPOS-8 2023 QUICK FACTS

IPOS Milestone (2013-2023)
Potential Business Recorded
(in IDR Bills)

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IPOS Business Generated

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IPOS Business Lead Status

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IPOS Business Distribution Indonesia

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PROGRAM OUTLINES

SMART FORUM (Call for Speakers) 

In the SMART Forum session, esteemed guest speakers will delve into the latest trends and developments within the Indonesian event industry, particularly those related to sustainable tourism. The session will comprehensively cover 4+ (four-plus) key topics: sports tourism, entertainment, art & festivals, MICE (Meetings, Incentives, Conferences, and Exhibitions), and Event Technology. Attendees can anticipate insightful presentations that explore the intersection of sustainability and these diverse segments of the event landscape, shedding light on innovative practices and future directions for the industry in Indonesia.

 

INDUSTRY CHECK-UP & DESTINATION UPDATE

These exclusive sessions are open to everyone, sponsors included, to connect with influential figures in the events industry. Acknowledging the distinct requirements of event-organizing companies, we extend invitations to diverse entities to present cutting-edge information, products, and services for event management. This encompasses event technology firms, providers of financial solutions, destination managers specializing in priority locations, and representatives from marketing promotion agencies of neighboring countries.

B2B TABLE-TOP FORUM

A business platform conducted in person, fostering a casual atmosphere that challenges both Buyers and Sellers to explore and cultivate business opportunities. This exclusive platform is strictly reserved for decision-makers only.

GALA DINNER & AWARD NIGHT

As the focal point of this event, a special networking dinner will be hosted as the ultimate expression of gratitude and appreciation from the Organizing Committee to all participants for their active engagement and collaboration throughout the event. To conclude the event, IPOS-9 will present Special Awards to honor the most outstanding delegates.

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WHO MUST ATTEND TO THIS EVENT

THE SELLER/PROVIDER

Companies aiming to generate business inquiries and establish contacts across INDONESIA, within the sector of:

  • ACCOMMODATION (Hotels/ Resorts/ Glamping/ Wellness Resort)

  • TRAVEL MANAGEMENT COMPANIES (Incentive House)

  • VENUES (Convention Centers/ Venue Management/ Outbound sites)

  • EVENT PLANNERS (PCO/ EO/ PEO/ WO)

  • DIGITAL COMPANIES (IT & Software, OTA, Booking Engines, VR/ AR, etc)

  • DMC (Destination Management Companies)

  • LOCAL TOURIST ATTRACTION (Cultural & Heritage sites, Museum, Tourism Village, etc)

  • HEALTH TOURISM (Healthcare & Wellness Providers)

  • FOOD & BEVERAGE COMPANIES (Resto/ Clubs/ Lounge/ Caterer, etc.)

  • ARTISTS/ TALENTS (Entertainers/ Art & Stage Performers/ Talent House, etc)

  • PROMOTERS (Sport/ Music/ Festival, etc)

  • PRODUCTION & SUPPLIERS (Contractors/ Rental/ Merchandiser/ Decorator, etc)

  • EL & TEAM BUILDING PROVIDERS

  • CONSULTING COMPANY (Training / Motivators/ Coaches)

  • TRANSPORTATION COMPANIES (Bus/ Limousine/ Rent Car/ Yacht, etc)

  • GOVERNMENT TOURISM OFFICE (Regional Tourism Promotion Board, Tourism Authority Agency)

  • OTHERS: (Freight Forwarding/ Courier Services/ Airlines/ Travel Insurance/ Fintech etc)

THE BUYERS

 

Organizers in the professional field (PCO/ EO/ WO/ EL/ Promoter) seeking facilities and local industry assistance across Indonesia regularly require products and services from the vendor.

Some participants from MICE and Event Communities and associations interested in engaging include:

 

  • Indonesian Professional Organizer Society (IPOS)

  • Indonesian Event Industry Council (IVENDO)

  • Indonesia Tourism Professional Association (ASPPI)

  • HASTANA Indonesia (WO)

  • Event Organizer Community (EOC) Indonesia

  • Indonesian Documentation Entrepreneurs Association (HIPDI), and several others.

BUYERS PROFILE

 

  • Indonesian and International Enterprises.

  • Companies must have been operating for at least two year and maintain healthy, sustained growth.

  • They should possess a minimum of 2 (two) active premier clients.

  • Existing business for the current year is required and proven.

  • Willingness to share upcoming business leads is expected.

  • Attendance for the entire program (3 consecutive days) is mandatory.

  • Agreement to involve decision-makers at a senior level is essential.

  • Commitment to participate in a maximum number of business sessions with the SELLER/ PROVIDERS during the event.

  • The company's operations predominantly cover both domestic and international markets.

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CALL FOR SPEAKERS @SMART FORUM

Whether you are an entrepreneur, a company, a research center, a university, a public organization, a public-private consortium, or a professional with innovative ideas, research, analysis, vision, and solutions to transform the event tourism industry across various segments, we invite you to be a Speaker in this session.

 

IPOS Vol.9 Green Gathering 2024 will focus on the following topics :

 

A. "Beyond the Event: Sustainable Event Management as a Catalyst for Positive Changes"

 

•  Sport Events

   Sports for Sustainability: Redefining the Game in Eco-Friendly Sporting Events

•  Festival & Culture Events

   Celebrating Green: Eco-Conscious Planning for Festivals and Cultural Events

•  Business Events

   Greening Business Events: Implementing Sustainable Practices for Corporate Gatherings

•  Entertainment Events

   Sustainable Showbiz: Navigating the Entertainment Industry Towards Eco-Friendly Events

 

B. "Co-creation of Experiences, Strategy & Implementation"

 

•  Artificial Intelligence (AI) & Digitalization

    AI Unleashed: The Future of Event Digitalization in Industry Gatherings

•  Social Media

   Social-sphere: Crafting Engaging Experiences through Social Media in Industry Events

•  Event Technology

   Tech Trends Unveiled: Integrating Event Technology for Seamless Industry Experiences

 

IMPORTANT DATES TO NOTE:

 

  • The committee has the right to select speakers based on their relevance to the required context and topics.

  • Speaker’s registration entry deadline:  March 29, 2024

  • Speakers who are selected will receive confirmation between April 08 and April 12, 2024.

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REGISTRATION FEE

SELLER REGISTRATION FEE

A. EARLY BIRD FEE

  • Rp 12.500.000 + VAT 11% (valid until 29 February 2024)

  • Payment must be fully settled by 29 February 2024. Beyond this deadline, the early bird pricing will no longer be applicable.

 

 

B. NORMAL FEE

  • Rp 15.000.000 + VAT 11% 

  • Payment must be fully settled no later than 22 April 2024

 

 

Inclusive of:

  • Up to two (2) delegates at the decision-maker's level.

  • One (1) table allocation at the B2B Forum.

  • Any extra delegates beyond the second will be treated as a new registration.

  • Full access to the Seller’s Program and all meals specified in the schedule.

  • Distribution of sales kits and souvenirs inside the official IPOS goody bag.

SELLER Registration Fee with exclusive business presentation (30'min)

A. EARLY BIRD FEE

  • Rp 35.000.000 + VAT 11% (valid until 29 February 2024)

  • Payment must be fully settled by 29 February 2024. Beyond this deadline, the early bird pricing will no longer be applicable.

 

 

B. NORMAL FEE

  • Rp 50.000.000 + VAT 11% 

  • Payment must be fully settled no later than 22 April 2024

 

 

Inclusive of:

  • A 30-minute dedicated business presentation during the Product or Destination Update Session on Day 1 (please refer to the preliminary agenda).

  • Up to two (2) delegates at the decision-maker's level.

  • One (1) tabletop slot for a maximum of 2 (two) delegates.

  • Any additional delegates beyond the second will be treated as a new registration.

  • Full access to the Seller's Program and all meals specified in the schedule.

  • Distribution of sales kits and souvenirs inside IPOS's official goody bag.

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HOW TO PARTICIPATE (SELLER)

SELLER REGISTRATION

 

  • Express your interest in attending as a nominated SELLER by completing the registration below through barcode scanning or by clicking the provided links.

  • Please note that submitting this registration does NOT guarantee participation.

  • An appointed SELLER will receive written notification from the Organizer.

  • Rest assured that all information shared here will be treated as confidential.

  • Only fully completed forms will be considered valid.

  • Delegates at the decision-makers level should accompany each SELLER.

  • For additional assistance, please reach out to the IPOS-9 Seller Coordinator (Ramzi at 0812 1957 7755).

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HOW TO PARTICIPATE (BUYER)

A. HOSTED BUYER CRITERIA:

The number of slots is available, but full commitment is essential. Participation is Free of Charge (FOC), subject to the application of terms and conditions as follows:

 

  • Indonesian and International Enterprises.

  • Companies must have been operating for at least two years and maintain healthy, sustained growth.

  • They should possess a minimum of 2 (two) active premier clients.

  • Possessing a proven business for the current year is a requirement.

  • Willingness to share upcoming business leads is expected.

  • Attendance for the entire program (3 consecutive days) is mandatory.

  • Agreement to involve decision-makers at a senior level is essential.

  • Commitment to participate in a maximum number of business sessions with the SELLER/ PROVIDERS during the event.

 

B. BUYER’S FACILITIES:

  • Free allocation of 2 (two) appointed delegates per company.

  • Access to the Buyer's Program and all meals as indicated in the schedule.

 

C. MECHANISM

  • Express your interest in attending as a designated BUYER by filling out the registration form.

  • Please note that submitting this registration does NOT guarantee participation.

  • The Organizing Committee (OC) will reach out directly to the appointed BUYER and provide written confirmation.

  • Rest assured that all information shared here will be treated as confidential.

  • Only fully completed forms will be considered valid.

  • If you require further assistance, feel free to contact the IPOS-9 Buyer Coordinator, Lukman, at 0818 969 661.

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GENERAL PROVISION

  • Buyers and Sellers/ Providers must adhere to the rules and regulations outlined by the Organizer.

  • Attendance at this forum is limited to a pre-qualified minimum of 45-50 Buyers and 45-50 Sellers/ Providers.

  • Each company is allowed to have up to 2 delegations from decision-maker levels.

  • All delegates are required to be present at the venue at least 15 minutes before the start of each session and must commit to following the program until its conclusion.

  • In case of urgent matters requiring immediate attention, Buyers or Sellers/ Providers should report to the Organizer at the Hospitality Desk and provide a replacement with similar capabilities and capacity.

  • All delegates consent to the potential inclusion of their company name, delegate names, photos, and videos in social media for the Organizer's internal and external promotional purposes.

  • Additional terms and information (if any) will be communicated on the day of the event.

  • All Delegates agree to share post-event business reports with the Organizer if required.

  • The organizer retains the right to determine which companies are permitted to participate in this event.

  • All delegates are obligated to fulfill the maximum number of business sessions with all parties present at the venue.

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PREVIEW AGENDA

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